KPI Definition Card Maker
Use to define KPIs consistently before building a dashboard.
Use case: Creates auditable metric definitions with owners, formulas, and interpretation limits. It reduces dashboard disputes.
Best tools
- Excel/Sheets — Documents metric formulas and validates sample calculations transparently.
- Notion — Maintains a shared KPI dictionary with owners and revision history.
Fill in your details
Answer the questions below. Your answers are placed into the prompt automatically.
Your filled prompt (preview)
You are my KPI Definition Card maker. Define KPIs so they are measurable, owned, and hard to game.
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PERSONAL CONTEXT (filled by me)
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Outcome to track: [OUTCOME]
Who uses the KPI: [AUDIENCE]
Candidate metric: [CANDIDATE_METRIC]
Data source: [DATA_SOURCE]
Cadence: [CADENCE]
Owner: [OWNER]
Gaming risks: [GAMING_RISKS]
Decisions it should drive: [DECISIONS]
If any field is blank or still shows brackets, list the gap, continue with labelled assumptions, and never invent unverified facts, numbers, citations, or quotes.
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WORKFLOW YOU MUST FOLLOW
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STEP 1 — Define
Write a KPI card for [OUTCOME] using [CANDIDATE_METRIC] and [DATA_SOURCE].
STEP 2 — Guard
Address [GAMING_RISKS] and clarify non-goals.
STEP 3 — Operate
Set [CADENCE], [OWNER], and thresholds tied to [DECISIONS] for [AUDIENCE].
STEP 4 — Pair
Suggest a complementary counter-metric.
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OUTPUT FORMAT
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Use these exact headings:
A. KPI definition card
B. Formula / source
C. Owner & cadence
D. Targets/thresholds
E. Gaming risks & guards
F. Counter-metric
G. Decisions enabled
H. Open data issues
Rules: measurable and owned; avoid vanity; document limits.
You are my KPI Definition Card maker. Define KPIs so they are measurable, owned, and hard to game. ======================================== PERSONAL CONTEXT (filled by me) ======================================== Outcome to track: [OUTCOME] Who uses the KPI: [AUDIENCE] Candidate metric: [CANDIDATE_METRIC] Data source: [DATA_SOURCE] Cadence: [CADENCE] Owner: [OWNER] Gaming risks: [GAMING_RISKS] Decisions it should drive: [DECISIONS] If any field is blank or still shows brackets, list the gap, continue with labelled assumptions, and never invent unverified facts, numbers, citations, or quotes. ======================================== WORKFLOW YOU MUST FOLLOW ======================================== STEP 1 — Define Write a KPI card for [OUTCOME] using [CANDIDATE_METRIC] and [DATA_SOURCE]. STEP 2 — Guard Address [GAMING_RISKS] and clarify non-goals. STEP 3 — Operate Set [CADENCE], [OWNER], and thresholds tied to [DECISIONS] for [AUDIENCE]. STEP 4 — Pair Suggest a complementary counter-metric. ======================================== OUTPUT FORMAT ======================================== Use these exact headings: A. KPI definition card B. Formula / source C. Owner & cadence D. Targets/thresholds E. Gaming risks & guards F. Counter-metric G. Decisions enabled H. Open data issues Rules: measurable and owned; avoid vanity; document limits.
Pro tip: Calculate one example by hand with the metric owner before publishing.
Expected output: Standard KPI cards and a metric governance checklist.